Run Your Entire School on One System. Built for Tanzania.
Replace paper registers, fragile Excel fee books, and chaotic WhatsApp groups. Nursery, primary and international schools can run academics, TZS fee tracking, attendance and report cards from one system.
Ready to start? Register your school. Want to see it first? Book a demo.
Real screens from the ShuleOS Demo School: the office dashboard and the parents' app.
Administrative Transformation
From Daily Paper Chaos to Institutional Clarity
Ledgers, registers and report cards take up a school's week. Here is how ShuleOS takes that work off your desk.
Daily Attendance Management
Physical registers torn or misplaced in classrooms; parents remain completely unaware of student truancy until end-of-term.
Teachers take attendance for their class on a phone or computer. Parents can be told the same day when their child is marked absent.
Fee Tracking & Financial Audits
Fragile Excel files overwritten by multiple clerks; cash & bank slips reconciled manually with high risk of unaccounted arrears.
Payments recorded by the office (cash, bank transfer, mobile money or cheque) with sequential printable receipts, arrears carried forward and reminders to parents.
End-of-Term Report Cards
Teachers handwriting hundreds of report cards, working out class averages with handheld calculators, producing cards that are hard to read.
Class-wide PDF report cards with your school's logo, stamp and signatures, class positions, subject results, and teacher and head teacher comments.
Parent Communication
Chaotic parent WhatsApp groups filled with unrelated spam, leaked private numbers, and critical school notices drowned in chats.
SMS, email and in-app messages sent under your school's own name, plus a private parent portal for results, fees and homework.
Integrated Platform Ecosystem
Four Portals. One United Database.
Every stakeholder gets a custom workspace tuned specifically to their daily responsibilities—without ever exposing confidential records.
Admin & Leadership Portal
Gives directors, head teachers, bursars and office staff the whole school in one place, with roles and an audit log.
- Multi-Year Records: Student records, linked parents and guardians, and academic history year by year.
- Fees in TZS: Invoices, payments, arrears and printable receipts.
- Staff & Monthly Payroll: Leave, staff attendance, PAYE and NSSF calculations, and payslips.
- Transport: School bus routes, pickup points, drivers and route lists.
Teacher Portal
Simple to use on a phone or a computer, so teachers spend less time on paperwork and more on teaching.
- Class Attendance: Take your class register in a few taps.
- Subject Marks Entry: Enter marks for your own subjects, from tests to terminal exams.
- Lesson Plans & Homework: Plan lessons on a weekly view and set homework for your classes.
- Your Own Space: See your payslips and leave, and ask for leave.
Parent Portal
Fosters transparency and trust. Guardians stay informed on their child's academic development and financial status.
- Multi-Sibling Toggle: View multiple children attending the school under one single parent account.
- Fees in TZS: See what is owed and open your receipts.
- Report Cards: Read and download term reports once the school releases them.
- School Notices & Calendar: Term dates, holidays, events and exam timetables.
Student Portal
Older pupils get their own login, with their admission number. The school switches it on and chooses what pupils can see.
- Today's Lessons: The day's timetable, with breaks, and the exam timetable.
- Homework: What is due, and what is late.
- Results & Report Cards: Their own marks once the school releases them.
- Attendance & Behaviour: Their own attendance, behaviour reports and the school calendar.
One sign-in page for everyone.
Each school has its own sign-in page with its logo and name. Admins, teachers, parents and pupils pick their tab and sign in, on a computer or a phone, or in the ShuleOS app.
The ShuleOS mobile app
The School in Every Parent's Pocket.
The ShuleOS app for Android and iPhone gives parents, pupils and teachers the same information as the portals, with notifications when something new arrives. In English and Swahili.
- Parents: attendance, results and report cards, fees and receipts, homework, the calendar and messages, for every child.
- Teachers: take the register or scan pupil ID cards, enter marks, plan lessons, set homework and message parents.
- Pupils: their timetable, homework and released results.
- Notifications: new messages, results and fee reminders arrive on the phone.
See it for real
From the Office Printer to the Parent's Phone.
Marks entered once become the printed report card, the results in the parent portal and the app. Every picture here is ShuleOS itself, from our demo school.
Engineered for Academic Rigor
Comprehensive Modules for Every Department
Every school has students, parents, classes, dashboards, roles and spreadsheet imports. The modules below can be switched on as you grow.
Student & Family Records
Student profiles with photo and history, linked parents and guardians, and year-end promotion that keeps the old year's records.
Examination & Report Cards
Grading schemes, marks entered by subject teachers, competency ratings, class positions, and PDF report cards with your logo and signatures.
Fee Tracking & Accounts (TZS)
Set your own fee types in TZS by class and term. The office records payments and the system updates each parent's balance.
HR & Monthly Payroll
Manage academic and non-teaching personnel. Calculate net pay, statutory deductions (NSSF, PAYE, WCF), allowances, and issue clean staff payslips.
Transport & School Operations
Bus routes with pickup points, vehicles and drivers, students assigned to routes, fuel logs, and a uniform shop with stock.
School Messaging
Send announcements and reminders by SMS, email or in-app message under your school's own sender name, with templates, scheduling and quiet hours.
Built for Every Tanzanian School. Personalized to Your Identity.
Whether you run a nursery, a primary school or an international school, ShuleOS carries your school's own identity, and keeps what belongs to you private.
Your Official Logo, Colors & Motto
Portals and printed report cards and receipts carry your school's logo, colors and motto.
Private by Design
Each school's students, staff and money are kept apart from every other school's.
Only What You Use
Don't run school buses? Leave transport out of your package. Switch modules on as you grow.
A real school page: ShuleOS Demo School at shuleos.co.tz/shuleosdemo.
Getting Started
From Sign-Up to Your First Week
Register, bring your data in from spreadsheets, and give your staff and parents their logins.
Register or Book a Demo
Tell us about your school. We check your details and open your school.
Bring Your Data In
Import your students, parents, staff and classes from spreadsheets. A sample file is provided for each.
Set Up Fees & Classes
Set your fee types, instalments and classes to match how your school works.
Give People Their Logins
Teachers and parents receive their sign-in details, and you are running.
Need help getting started?
Tell us about your school and what you would like help with.
Packages
Start Small. Grow When You Are Ready.
Pick the package that fits your school today. Prices are quoted for your school, so ask us.
Starter
A small school starting to go digital: daily attendance, the calendar and messages to parents.
Contact us for a quote
- 3 modules included
- Up to 3 admin logins
- Up to 50 students
Standard
A school that runs exams and report cards, and wants parents to see results.
Contact us for a quote
- 7 modules included
- Up to 5 admin logins
- Up to 150 students
Premium
A school that also manages fees, receipts, transport and the uniform shop.
Contact us for a quote
- 11 modules included
- Up to 10 admin logins
- Up to 400 students
Complete
A school that also runs staff HR and payroll, stores and assets.
Contact us for a quote
- 13 modules included
- Unlimited admin logins
Ready to modernize your school administration this academic term?
Tell us about your school and we will show you how ShuleOS would work for your classes, your fees and your staff.