Everything ShuleOS does, in plain words.

Exams & Report Cards

Grading schemes, exams and timetables, marks entry, results, report cards, behaviour and competency assessment.

• Grading schemes and exams, with exam timetables, rooms and invigilators
• Subject teachers enter marks for their own subjects, and the office sees who is still missing marks
• Results, class positions, tabulation sheets and analysis
• Report cards as PDFs for one student or a whole class, with your logo, stamp and signatures
• Teacher and head teacher comments, with suggested wording to start from
• Behaviour assessments and competency ratings by learning area
• Release to parents when the school is ready

Attendance

Daily student attendance, class registers and attendance reports.

• Teachers take daily attendance for their class on a phone or computer
• Present, absent, late and excused, with class registers by month
• Attendance rates, weekday patterns and students who miss a lot
• Parents can be told the same day when their child is marked absent

Timetable

Class timetables with periods and breaks, built by hand or generated.

• Class timetables with periods, breaks and lunch
• Build by hand, or generate one from each class's subjects and teachers, with no teacher in two places at once
• Teachers see their own timetable and parents see their child's

Lesson Plans & Homework

Curriculum, teachers' lesson plans, and homework that parents can see.

• Curriculum with units and chapters for each subject and class
• Teachers plan lessons on a weekly view and mark them taught
• Homework set by teachers, shown to parents until it is done
• Reports on how far each subject has got through its curriculum

School Calendar

Term dates, holidays and school events, shown to staff and parents.

• Term dates, holidays and events, for the whole school or chosen classes
• Shown to staff and parents, and respected by attendance and timetables

Student ID Cards

Designed student ID cards to print for the whole school or a class, with an optional QR code that can be checked by scanning.

Fees & Billing

Fee structures, invoices, payments and receipts, discounts, arrears, reminders, expenses and cash accounts.

• Fee structures by class and by term or instalment, with discounts and per-student changes
• Invoices for a whole class or school in one go
• Payments recorded by the office (cash, bank transfer, mobile money, cheque) with sequential, printable receipts
• Arrears and opening balances carried from earlier years
• Reminders to parents by SMS, email or the parent portal
• Expenses and cash accounts, and reports of collections and who owes what
• Parents see what is owed and can open their receipts

Transport

Routes, vehicles, drivers, the students who ride, and printable route lists. Bills through Fees.

• Routes with pickup points, vehicles and drivers
• Students assigned to routes, billed through Fees
• Printable route lists for each route

Uniform Shop

Uniform items, stock and orders billed to the student. Bills through Fees.

• Uniform items with stock levels
• Orders billed to the student through Fees
• Stock and sales reports

Messaging

SMS, email and in-app messages to parents and staff, sent from the school's own sender ID and email address.

• SMS, email and in-app messages to everyone, to a class's parents, to chosen families or to teachers
• Sent through your school's own SMS and email settings, under your school's name
• Ready-made templates, scheduled messages and quiet hours so parents are not messaged at night
• Automatic messages: report card released, child absent, fee overdue, homework set, calendar event, marks still needed, parent login details
• Class teachers can message the parents of their own class, within limits the school sets
• A full log of what was sent

HR & Payroll

Staff records and documents, leave, staff attendance, payroll runs and payslips.

• Staff records with documents, departments and job titles, and staff ID cards
• Leave types, requests, approval and balances
• Staff attendance and check-in
• Payroll: salaries, allowances and deductions, PAYE and NSSF, and employer costs such as WCF and SDL
• Monthly payroll runs with approval, and payslips as PDFs
• Teachers see their own payslips and leave, and can ask for leave

Parent Portal

A portal where parents see their children's attendance, results, fees, homework and messages.

• Each parent sees only their own children
• Attendance, results and report cards, fees and receipts, homework, timetable and calendar
• The school chooses which of these parents can see
• Parents sign in with their email or phone number
• Older pupils can have their own student portal, with the timetable, homework and their own results
• Parents, pupils and teachers can also use the ShuleOS app for Android and iPhone

Inventory & Assets

Stores and stock, suppliers and purchases, issuing supplies, the asset register, buildings and rooms, maintenance and utilities.

• Stores and stock levels, suppliers, purchases and issuing supplies
• An asset register: what the school owns, where it is kept, transfers and retirement
• Buildings and rooms, maintenance requests (teachers can report a problem) and utility readings
• Vehicle fuel logs and vehicle documents