Classes and streams

A class is a level of the school, for example Standard 1 or Form 3. A class can have sections (also called streams), such as A and B. Students are placed in a class, and in one of its sections, for an academic year. Classes are also where you choose which subjects are taught.

Before you start

• Create the academic year first (see Academic years and terms).
• If some classes are assessed by competency rather than marks, that is decided per class below.

Create a class

1. Open Academic Management → Classrooms. The list shows each class with its type, sections, capacity and order.

   

2. Click New classroom.

   

3. Click Create.

Add sections (streams)

1. Open the class from the list (click its name), then click Edit.

2. Open the Sections tab under the form and click New section.

   

3. Enter the Section Name (for example A), its Capacity, and leave Active on. Click Create.

If a class has no streams you can leave sections out. Students are then placed in the class without a section.

Choose the class's subjects

On the class's Edit page open the Subjects tab and click Attach. Search for a subject by name or code and add it. Use Detach to remove one. The subjects you attach are the ones that appear in marks entry, timetables and report cards for the class. Subjects themselves are created in Subjects.

The class page

Click a class name to see its page: how many students it has this year against its capacity, boys and girls, how it is assessed, and its class teacher. Tabs along the page cover Sections, Class Teachers, Subjects, Subject Teachers, Periods, Timetable and Enrolled Students.

To change anything in the tabs (add a section, attach a subject, enrol a student), open the class's Edit page. The view page is read-only.

Import many classes at once

Click Import classes on the list. Download the Blank template (or the Sample with examples), fill in one row per class, upload it and check the preview.

• The columns are Class, Type, Capacity, Order, Sections and Subjects. Separate several sections or subjects in one cell with a semicolon (;).
• A class with the same name is updated, missing sections are added, and subjects that do not exist yet are created. Nothing is ever removed.
• You see the result before anything is saved. Click Save the classes to finish.

Export and print

Use Export (Excel-friendly CSV or Excel .xlsx) or Print on the list to get the class list.

Delete a class

Use Delete on a class only if you created it by mistake. Deleting a class also removes its sections and the record of which students were enrolled in it. A class that has enrolled students, marks, report cards or attendance cannot be deleted: ShuleOS refuses and tells you what it still has. Keep it, and stop using it.

If something goes wrong