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Take class attendance

Mark each student in a class present, absent, late or excused for today, and save. Parents of newly absent students can be told automatically.

Checked on the ShuleOS demo school Who: School admin, class teachers, and anyone allowed to mark attendance 5 min read

Attendance is taken once a day for each class. Teachers usually do it from their own portal (see the Teacher manual). Office staff can do the same from Attendance → Class Attendance.

Before you start

  • The students must be enrolled in the class for the current academic year and have the status Active.
  • Attendance is taken for today. It is only due on school days: not at weekends and not on a holiday that closes the school.

Take the register

  1. Open Attendance → Class Attendance.

    Class Attendance

  2. Under Select Class choose the class. Today's date is shown at the top.

  3. A list of every student in the class appears. Each student starts as Present. For each student choose one of:

Status Use it when
Present The student is in class.
Absent The student did not come.
Late The student came late. Late counts as attending.
Excused The student is away with a valid reason.
  1. Write a short remark if useful, for example "Sick, mother phoned".
  2. Click Save Attendance. You see "Attendance saved: 27 new, 0 updated."

If you open the same class again on the same day, the saved statuses are shown, and saving again updates them: "0 new, 27 updated." You can correct a mistake at any time that day.

What happens after you save

  • Parents of absent students are told. If your school has switched on the "student absent" notice in Messaging settings, the parents of each newly absent student get a message (bell, SMS or email as your school has set). A student who is saved as absent again is not messaged twice.
  • The dashboard attendance card and the attendance trend update at once.
  • The student's attendance rate and the reports (see Attendance records and reports) update.

If something goes wrong

What you see What it means
Please select a class Choose a class first.
The class list is empty The class has no active students enrolled for this year.
A student is missing They are not enrolled in this class, or their status is not Active.
"No school today" on the dashboard It is a weekend or a closing holiday. You can still record attendance if you need to.
You cannot open Class Attendance Your role does not include marking attendance.

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