Fee settings
Choose the currency, how receipt numbers look, how parents are told to pay, whether your bank gives control numbers, and how payments and late joiners are handled.
Open Fee Setup → Fee Settings. It has four groups. Change what you need and click Save settings ("Fee settings saved").
Currency
How amounts are shown on invoices, receipts and statements.
| Field | What to choose |
|---|---|
| Currency code | Three letters, for example TZS. |
| Amounts | Whole amounts, no cents, or With cents. |
A live example ("An amount will look like: TZS 1,250,001") shows the result.
Receipts
| Field | What it does |
|---|---|
| Receipt number prefix | Letters and numbers only, for example RCT. Receipt numbers look like RCT-2026-000123. |
| How to pay | Shown on invoices and in the parent portal: bank accounts, mobile money numbers, and the office hours for cash. |
| Receipt footer | A line at the bottom of every receipt, for example "Fees paid are not refundable." |
Control numbers
Use control numbers: switch on if your bank issues each student a control number to pay with. It then shows on Collect Fees, receipts, invoices and the parent portal, and a Control Numbers page appears in the Fees menu. Switched off, it is hidden everywhere. See Control numbers.
Rules
How the system decides things when a fee needs a decision.
When a payment is received
- Pay the oldest debt first: arrears first, then the earliest installment. This is the simplest and is the default.
- The cashier chooses which fee it pays: the person recording the payment decides how to split it.
A student who joins part way through the year
- Charge only the installments still to come (pro-rate).
- Charge the full year.
- Charge nothing until an administrator decides.
Charge late fees: off by default. Late fee amounts are set per fee type when invoices are built.
If something goes wrong
| What you see | What it means |
|---|---|
| Use three letters, for example TZS | The currency code must be three letters. |
| Use only letters and numbers | Remove spaces and symbols from the receipt prefix. |
| The Control Numbers page is missing | Use control numbers is off. |
| A change did not affect old receipts | Receipts already issued keep their number and wording. |
Related guides
- Fee setup: the order to do it inGet the school's fees ready for a year: settings, fee types, installments and amounts, with a checklist that shows what is still missing.
- Control numbersKeep the payment number each student's bank gives them, import it from a file, and see who is missing one.
- Collect fees, record payments and print receiptsFind a student, take a payment, see how it is shared across their invoices, print the receipt, and void a payment made by mistake.